Executive Assistant

About the opportunity

Contentful is looking for an Executive Assistant to support our Chief Business Operations Officer. This position is key to driving the BizOps & People organization and the company’s success as you enable seamless operations and serve as a communication link. This EA will play a critical role acting as a business partner to the CBOO and the members of the BizOps & People Leadership Team by handling a wide range of administrative tasks, managing schedules, and assisting with various projects. This role will be hybrid, working remotely with the ability to go into our Denver office.

What to expect?

• Attend key meetings and track follow-ups and deliverables. 
• Proactively manage all aspects of CBOO’s calendar across internal meetings and external engagements.
• Work with CBOO and their leadership team to help create agendas and content for key department meetings, drive those meetings, and track follow-ups.
• Anticipate the needs of your managers and team members and help them stay focused, resolving administrative issues before they arise. 
• Balance multiple daily tasks and business projects, identify inefficiencies in processes, and push for improvements across the field. 
• Organize and plan internal and external meetings such as staff meetings, team events, department All Hands, leadership offsites, etc.
• Assist in various BizOps and People-related projects by creating presentations and managing project documentation.
• Coordinate domestic and international travel within Contentful’s travel policy.
• Manage and reconcile expense reports.

What you need to be successful?

• 5+ years of executive-level administrative support.
• Ability to demonstrate professionalism, discretion, and confidentiality. 
• Possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.  
• Emotional intelligence and the ability to be resourceful when obstacles arise. Having a sense of urgency, being proactive, along with strong prioritization skills are crucial for this role. 
• Use flawless judgment regarding how to manage confidential and sensitive information.
• Skillful execution of administrative activities, with high attention to detail, organization and process.
• You want growth -- company growth and career development. You thrive in an environment that is fast-paced and changes as the company grows rapidly. 
• Proficiency with Google Suite, Zoom, Slack, and DocuSign.
• Strong team player. Collaborate with other EAs and provide backup support to other administrative support staff.
• Take ownership of projects, you have a passion for partnering with busy executives to help them reach their highest potential and you can provide tangible solutions.

What's in it for you?

• Join an ambitious tech company reshaping the way people build digital experiences
• Full-time employees receive Stock Options for the opportunity to share in the success of our company
• Comprehensive health/dental/vision care package covering 100% of monthly  premiums for employees 
• We value Work-Life balance and You Time! A generous amount of paid time off, including vacation days, education days, and volunteer days.
• 16 weeks of paid parental leave to care for and focus on your growing family 
• Use your personal education budget to improve your skills and grow in your career. 
• Enjoy a full range of virtual and in-person events, including workshops, guest speakers, and fun team activities, supporting learning and networking exchange beyond the usual work duties 
• Use your physical fitness budget to get away from your desk and support your physical wellness
• A monthly phone/internet stipend and phone upgrade reimbursement after 2 years
• New hire office equipment stipend. Get the gear you need to work at your best.

This role will need to be conducted in a state in which we are currently registered to do business. 

Colorado Salary Statement: The salary range displayed is specifically for those potential hires who will work or reside in the state of Colorado if selected for the role. Any offered salary is determined based on internal equity, internal salary ranges, market data/ranges, applicant's skills and prior relevant experience, certain degrees and certifications (e.g. JD/technology), for example.

Colorado Salary Range: $103,000 - $130,500[This position is eligible for equity awards in accordance with the terms of Contentful’s equity plans.]

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