ABOUT THE JOB

Provide Executive level Administrative support for 3-5 Executives across scheduling, travel bookings, expenses, special projects, and any other duties designed to improve the Executives productivity and organizational effectiveness. Support our Director of Office Experience in creating and maintaining a exciting and comfortable office environment with a goal towards ensuring the wellbeing & productivity of Zeno New York employees.

ABOUT THE JOB:

Be the day-to-day support for 3-5 Executives

Provide support to the Director of Office Experience, ensuring the smooth running of the office and set up/support with client meetings.

Have a keen eye for detail and a desire to excel in an essential supporting role.

Remain flexible and unflappable when facing dynamic workdays.

Possess exceptional time management and organizational skills.

Have a sense of urgency with the ability to prioritize and re-prioritize throughout the day.

Balance multiple projects simultaneously from beginning to end.

Manage calendars, travel, expenses and time entry for multiple executives.

Assist with research and compile materials and data for presentations as requested.

Organize meetings, including scheduling, sending reminders, and organizing catering when necessary.

Occasionally make yourself available outside of normal working hours to receive calls and emails.

Actively contribute to the overall positive culture of the agency.

Assist in developing a more collaborative and engaging in-office experience to enhance our hybrid work environment.

Have strong proficiency MS Office Suite: Outlook. Word, Excel, and Power Point.

Share in front desk and reception duties along with other administrative staff, as needed.

This position requires a minimum of three days per week working onsite in the New York office.

ABOUT YOU:

Must be fully vaccinated against COVID-19 (i.e., at least 2 weeks after last dose) and, if hired, present proof of vaccination before start date. Candidates may request an accommodation due to a disability or sincerely held religious belief or an exception required under applicable law.

4+ years of experience as an Executive Assistant within a fast-paced environment.

Self-motivated and committed to anticipating needs, participating in, enabling and supporting a creative culture.

Have an inherent service orientation, a true desire to help others, and demonstrate appropriate levels of professionalism in all interactions.

A person for whom no job is too big or too small.

A true self-starter, identifying organizational challenges and resolving them independently, and/or identifying process or structural improvements and making sensible recommendations.

Understand the importance of your role in creating an environment in which our employees create great work and make positive impressions on clients.

Exemplify a collaborative spirit.

Results driven with the ability to manage multiple priorities and work against deadlines.

Pay range: $86,000 - $111,000/year USD.

An employee’s pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and business or organizational needs. The range listed is just one component of DJEH’s total compensation package for employees. Other rewards may include annual bonuses, a Paid Time Off policy, and region-specific benefits.

Additional Information

ABOUT US

Zeno Groupis the fiercely independent and global integrated communications agency, born from PR. We bring together the boldest and brightest talent to help clients across industries and sectors unleash the power of strategic communications. Guided by our ‘Fearless Pursuit of the Unexpected,’ we push the boundaries to achieve real business value and societal impact for clients. Winner of the industry’s most coveted awards including the2021PRovokeGlobal Creative Agency of the Year, 2021PRovokeNorth American Agency of the Year and 2021PRWeekAgency of the Year. We are honored to be a three-time winner ofPRWeek’s Best Places to Work.Zeno has also been previously recognized by the Cannes Lions International Festival of Creativity. Zeno is a DJE Holdings Company.

ABOUT OUR BENEFITS

Healthy, happy employees make Zeno better, so we have programs that support physical, mental and financial wellness. Our culture and benefits are designed to promote flexibility, celebrate diversity and support work/life balance. We offer a variety of medical, dental and vision insurance with prescription plans, as well as short and long-term disability. Our Be Kind to Your Mind program focuses on mental health, providing a paid subscription to Headspace and access to mental health providers and other services through a best-in-class employee assistance program. Employees are encouraged to bring their authentic self to Zeno and participate in our employee resource groups which build communities for sharing and support. And while we love our work, we believe in the restorative power of time off with generous vacation, paid holidays and self-care time. Employees are supported in their pursuit of financial wellness with a 401(k) plan, pretax flexible spending accounts, tuition assistance, life insurance and free access to a certified financial coach. And our unique ZenoFit program provides a monthly allowance to fund activities in your personal life that bring you joy and keep you healthy. These and other benefits are available to non-temporary employees in the US.

Zenogroup

Executive Assistant, Office Services