Senior Executive Assistant & Executive Operations Partner

📋 Description

• Protect GM’s time by managing calendar and prioritizing business needs.
• Review days/weeks for conflicts, deadlines, prep needs, and missing meetings.
• Prepare concise agendas, background info, and recommended next steps.
• Capture decisions, owners, deadlines, and commitments from meetings.
• Maintain a single system for requests and commitments across channels.
• Follow up until items are completed or resolved.

🎯 Requirements

• Five+ years of progressively responsible executive-support experience.
• At least three years directly supporting a founder/CEO/President or similar.
• Experience beyond calendars/travel including meeting prep and project tracking.
• Professional written and spoken English.
• Strong proficiency with Outlook, Teams, and Microsoft 365.
• Available during Pacific Time business hours.

🎁 Benefits

• Residence in or near Rio de Janeiro preferred for occasional in-person support; other Brazilian
• Experience supporting entrepreneurial or founder-led companies.
• Experience in home services, field services, construction, or multi-location operations helpful.
• Experience building/improving executive-office operating systems.
• Background combining executive assistance with project management or business operations.
• Experience working remotely with North American executives.