Senior Executive Assistant & Executive Operations Partner

📋 Description

• Own and optimize the executive calendar across priorities, deadlines, and objectives.
• Identify scheduling conflicts and preparation needs ahead of time.
• Prepare agendas, briefs, and background information for decisions.
• Capture decisions, action items, owners, and deadlines during meetings.
• Maintain a single system for requests and leadership commitments across channels.
• Resurface missing responses and follow up on commitments until closed.

🎯 Requirements

• Five+ years of progressively responsible executive-support experience.
• At least three years supporting a founder/CEO/president or senior executive.
• Experience beyond calendar/travel management including meeting prep and operations.
• Professional-level written and spoken English.
• Strong proficiency with Outlook, Teams, and Microsoft 365.
• Available during Pacific Time business hours.

🎁 Benefits

• Monthly compensation of $3,000–$3,500.
• Remote work from Brazil.
• Occasional in-person support in Rio de Janeiro when required.
• Exposure to senior leadership and executive operations.
• Opportunity to grow into a broader Executive Operations Partner function.
• Opportunity to use AI and automation to improve productivity and processes.