Senior Executive Assistant & Executive Operations Partner

📋 Description

• Own and optimize the GM’s calendar based on priorities
• Review upcoming days for conflicts, deadlines, and prep needs
• Prepare concise agendas, background info, decisions, and next steps
• Capture decisions, owners, deadlines, and commitments from meetings
• Maintain a single system for requests, items, and leadership commitments
• Review emails/conversations for missing responses and surface results

🎯 Requirements

• Five+ years of progressively responsible executive-support experience
• At least three years directly supporting a founder/CEO/President/GM
• Experience beyond calendars and travel (meeting prep, leadership follow-through, project tracking)
• Professional written and spoken English
• Strong proficiency with Outlook, Teams, and Microsoft 365
• Available during Pacific Time business hours

🎁 Benefits

• Remote role with potential for in-person support in Rio de Janeiro
• Experience supporting founder-led or entrepreneurial environments
• Exposure to operationally complex multi-location business
• Opportunity to build and improve executive-office operating systems
• Experience working with AI, workflow automation, CRM systems, dashboards