Administrative Assistant

📋 Description

• Maintain overall office organization across meeting rooms, kitchens, and reception; keep areas tidy and stocked.
• Monitor and maintain office supplies and general kitchen supplies; place timely orders and manage inventory for multiple offices.
• Manage incoming and outgoing mail and packages, including distribution, courier pickups or drop-offs, and tracking as required.
• Provide general administrative support such as scanning, photocopying, printing, and basic document preparation.
• Coordinate domestic and international travel for employees, including flights, hotels, ground transportation, and visa support where required, ensuring bookings comply with the policy.
• Liaise with external suppliers and service providers (office supply vendors, cleaners, maintenance, couriers) to ensure high-quality, cost-effective service.

🎯 Requirements

• 3+ years of experience in an administrative assistant, office coordinator, or office manager role, ideally within a fast-paced or growing organization.
• Strong organizational and time-management skills, with the ability to prioritize effectively, manage multiple tasks, and support different stakeholders at once.
• Experience coordinating travel and working with third-party vendors or service providers.
• High level of accuracy and attention to detail, especially when handling bookings, invoices, expenses, and documentation.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort learning new systems and tools.
• Strong written and verbal communication skills, with a professional, service-oriented approach.

🎁 Benefits

• Benefits package provided
• Equity opportunities
• Fast-paced, growth-focused environment with opportunities to impact the video creator community
• Collaborative culture across HR, IT, and operations