Bookkeeper and Administrative Assistant

📋 Description

• Record daily financial transactions in QuickBooks Online or designated accounting software
• Reconcile bank and credit card accounts on a monthly basis, investigate discrepancies, and maintain
• Enter subcontractor and supplier invoices, monitor payment due dates, and prepare payment runs for
• Prepare and send client invoices and progress billings, monitor outstanding balances, and follow up
• Code expenses accurately to the appropriate job or project to support reliable project-level cost
• Prepare monthly reports such as profit and loss statements, accounts receivable and payable aging

🎯 Requirements

• Demonstrated experience with bookkeeping, including accounts payable, accounts receivable, bank and
• Proficiency in QuickBooks Online or comparable accounting software, with the ability to manage
• Experience allocating expenses by job or project to support accurate job costing and project
• Strong numerical accuracy, organization, and attention to detail, with a methodical approach to
• Excellent written and verbal English skills for professional communication with clients, vendors
• Ability to use AI tools effectively to support accurate translation and communication between

🎁 Benefits

• Home-based position offering the flexibility of working remotely
• Four working days per week, with approximately 5–8 hours per day
• At least three working days are scheduled during Montreal business hours to facilitate
• Opportunity to combine bookkeeping, job costing, financial reporting, and administrative
• A role suited to professionals who value autonomy, organization, and responsibility within a