Executive Assistant

📋 Description

• Update proposals, verify numbers and terms, and manage the approval process to ensure deals
• Manage complex scheduling, booking 20+ meetings per week while building a sustainable schedule for
• Resolve calendar conflicts by offering alternative dates or checking priorities before booking over
• Maintain an up-to-date overview of all ongoing projects (proposals, client deliverables, hiring
• Generate and send invoices, track payments, and persistently chase overdue accounts.
• Drive the hiring process by screening CVs, scheduling interviews, and preparing next steps to

🎯 Requirements

• At least 4 years of experience directly supporting a founder, business owner, or senior executive
• Proven track record of driving work to completion, especially when outcomes depend on other people.
• The confidence to politely push back on senior leadership regarding their time, deadlines, or
• Excellent written English, ensuring clear, concise, and accurate communication on the first pass.
• Sound judgment in managing calendars across US time zones, effectively protecting focus time
• Strong proficiency in Google Workspace and a solid working knowledge of Microsoft Office.

🎁 Benefits

• Company culture that focuses on the well-being of its team members, with a good work life balance
• Equipment provided
• HMO + 13th month pay
• Shift: US Central Time, 8:00 AM – 5:00 PM (Philippine Time: 9:00 PM – 6:00 AM)
• Working Days: Monday to Friday