Freelance Event Planner

📋 Description

• Take ownership of assigned events from the handoff of approved proposals, designs, and budgets
• Develop and manage event timelines, run-of-show documents, and production schedules.
• Coordinate vendors, rentals, and talent, confirming orders, schedules, load-in and load-out
• Collaborate with production and warehouse teams to ensure builds, décor, and logistical
• Monitor event spending against approved budgets and proactively communicate potential changes or
• Serve as the primary client-facing contact for assigned events, leading check-ins, confirming

🎯 Requirements

• At least 6 years of professional event planning experience, preferably with corporate events.
• Demonstrated ability to manage events end to end independently and with minimal supervision.
• Strong organizational skills and attention to detail, with the ability to remain calm and effective
• Excellent written and verbal communication skills, with a polished, approachable, and
• Experience coordinating vendors, managing event logistics, and working within approved budgets.
• Proficiency with Google Workspace; familiarity with event planning or project management tools is

🎁 Benefits

• Freelance, project-based engagement with defined event assignments.
• Immediate project opportunities through December 2026.
• Potential for recurring assignments during future high-volume event periods.
• Strong-performing freelancers may be considered first for future projects and potential permanent
• Remote work arrangement with reliable on-site availability in the San Francisco Bay Area required