Front Office & Workplace Coordinator

📋 Description

• Welcome and host visitors, customers and candidates, handling check-in, registration and visitor
• Coordinate meeting rooms, calendars and hospitality for interviews, customer visits and leadership
• Run the reception area as the front door of the site, keeping access procedures, sign-in records
• Manage incoming and outgoing post, couriers and deliveries, routing confidential and time-sensitive
• Administer the company vehicle fleet, from bookings and servicing to documentation, so cars are

🎯 Requirements

• Have welcomed and looked after guests in a reception, hospitality or front-of-house setting
• Communicate clearly and warmly in fluent German and English, in person, on the phone and in writing
• Organise competing priorities calmly, from room bookings to deliveries, without losing track of the
• Handle confidential information and access procedures with discretion and care
• Take responsibility for your work and pick up new systems and processes quickly

🎁 Benefits

• Competitive salary and stock options (ESOP)
• Relocation support: up to €2,500 and 4 weeks temporary accommodation
• Learning: €500/£450 yearly allowance
• Health & wellness: gym membership and mental health support (Nilo.health)
• Social: regularly company events and monthly social allowances
• Enhanced parental leave: 22 weeks fully paid for primary caregivers & 6 weeks for secondary