Office & Administrative Coordinator

📋 Description

• Keep the Chicago office safe, organized, and running smoothly (common areas, meeting rooms
• Serve as the primary on-site point of contact for building communications, facilities requests
• Coordinate with building management and vendors to resolve office needs: repairs, supplies
• Manage office inventory, mail/FedEx, and vendor documentation, including Certificates of Insurance
• Own the office event calendar and help coordinate meetings, training, and events (rooms, setup
• Support coworking coordination with Colliers/Upflex, partnering with systems support on access or

🎯 Requirements

• 3–5 years of experience in office administration, facilities coordination, workplace operations
• A track record of making sound judgment calls independently, knowing what to own and what to
• Demonstrated experience proactively improving a process or system without being asked
• Comfort managing vendor relationships and light negotiations (pricing, scheduling, service issues)
• Confidence in communicating and managing up with senior stakeholders and executives
• Strong organization, attention to detail, and the ability to juggle multiple priorities in a

🎁 Benefits

• Flexible work week
• 401k/RRSP matching
• Mental health support
• Paid sabbaticals
• Generous parental leave
• Flexible work options