Office Manager / Executive Assistant

📋 Description

• Maintain NYC office operations and events.
• Collaborate with Paris Global Office Manager for local ops.
• Manage vendor relationships (WeWork, catering) and inventory.
• Own onboarding/offboarding for office access and equipment.
• Coordinate office-wide events, team lunches, offsites, celebrations.
• Provide executive support: calendar management, travel itineraries, expenses.

🎯 Requirements

• 3+ years in office mgmt, EA, or operations in startup/high-growth.
• Highly organized; able to manage multiple priorities.
• Strong written and verbal communication; comfortable with C-suite.
• Proactive and solutions-oriented; fixes issues without prompting.
• Discretion with confidential information.
• AI-fluent; proficient with Google Workspace; Notion/Slack a plus.
• Located in or able to commute to NYC office.

🎁 Benefits

• Hybrid role with NYC office.
• Part-time schedule: 25–30 hours/week.
• Collaborate with CEO/COO and global teams Paris.
• Regular team events and offsites.
• Travel for meetups NY, Paris, SF when scheduled.
• AI-focused, growth-oriented startup environment.