Operations & Executive Assistant

📋 Description

• Manage projects, tasks, owners, deadlines, dependencies, and recurring workflows using Notion.
• Review overdue tasks, missing owners, unanswered requests, and stalled projects, proactively
• Turn unstructured requests and information into clear next actions, priorities, and concise
• Track risks, blockers, decisions, and outstanding actions, ensuring relevant stakeholders have the
• Maintain Notion databases, CRM records, standard operating procedures, internal documentation, and
• Use AI tools for research, information synthesis, documentation, meeting preparation, summaries

🎯 Requirements

• Professional experience in operations, project coordination, executive support, or a similar
• Hands-on experience with Notion, including databases, tasks, projects, templates, properties
• Professional experience using AI tools in daily workflows for research, synthesis, documentation
• Experience managing multiple projects, deadlines, recurring responsibilities, and CRM or
• Exceptional organization, prioritization, attention to detail, and follow-through.
• Ability to independently investigate problems, identify practical solutions, and take appropriate

🎁 Benefits

• $1,800–$2,200 USD per month compensation.
• Fully remote work from Latin America, including Brazil.
• Full-time contractor position.
• Meaningful overlap with U.S. Pacific Time business hours.
• Direct exposure to a U.S.-based founder and significant autonomy over day-to-day operations.
• Hands-on experience with Notion, AI tools, CRM systems, and operational automation.