Recruiting and Office Coordinator

📋 Description

• Be front of house — for candidates, vendors, partners, and event guests.
• Own end-to-end interview scheduling across every open role — screens, panels, and full onsite loops
• Own the building day to day: visitor registrations in the building portal, maintenance requests
• Manage the office vendors — snacks and daily lunch, plants, IT and AV — and follow up when
• Be the operational point of contact for candidates: confirmations, prep materials, day-of
• Keep Ashby clean and current — stages, interview schedules, feedback SLAs — so pipeline reporting

🎯 Requirements

• Detail-oriented people person with strong written and in-person communication
• Experience in office management, recruiting coordination, or EA/admin work at a startup
• Experience running complex, multi-interviewer onsite loops
• Fluent in an ATS (Ashby preferred) and Google Calendar, with strong data-hygiene instincts
• Clear and warm writing for candidates, confident communication with vendors and building management
• Based in San Francisco and available to be in the office five days a week