Events Assistant

📋 Description

• Coordinate event attendee logistics: registration, rooming lists, flights, ground transportation
• Manage RSVPs and attendee communications for internal events and client experiences
• Coordinate shipping of booth materials and swag to event sites
• Keep event timelines, task trackers, and run-of-show documents up to date
• Track budgets, deposits, and invoices, and keep contracts and files organized
• Track deadlines for sponsorship deliverables, registrations, booth materials, and contracts

🎯 Requirements

• 2+ years of experience in event coordination, hospitality, travel management, or a similar
• A valid US B1/B2 visa with at least 12 months of remaining validity, plus a valid passport
• Willingness to travel up to 10%, including multi-day international trips that may include weekends
• English at B2 level or higher and native or professional Spanish, written and spoken
• Availability during US Central Time business hours
• Strong proficiency with Google Workspace (Docs, Sheets, Slides, Drive) and comfort learning new