Executive Assistant

📋 Description

• Coordinate meetings, manage calendars, resolve scheduling conflicts, and support the executive
• Collect files, updates, and information from multiple stakeholders, consolidating them into
• Follow up on outstanding tasks, missing information, and pending deliverables, proactively
• Liaise with building management, vendors, and service providers to resolve office-related issues
• Order office supplies, snacks, and other essentials while coordinating cleaning services and
• Research solutions, identify appropriate resources, and take responsibility for tasks from

🎯 Requirements

• Previous experience as an Executive Assistant, Virtual Assistant, Operations Assistant
• Experience supporting US-based companies, particularly AI startups, is a strong advantage
• Excellent organizational and time-management skills
• Strong bias toward action, demonstrating initiative and accountability
• Excellent written and verbal English communication skills
• Strong problem-solving skills, resourcefulness, and sound judgment

🎁 Benefits

• Remote flexibility: Work remotely from Brazil
• Part-time engagement: Approximately 10 hours per week
• Flexible compensation: Fixed monthly compensation based on experience, location, and scope
• International exposure: Work closely with an executive team in a fast-growing, US-focused AI
• Meaningful impact: Take ownership of essential administrative and operational processes
• Professional growth: Develop organizational, communication, and operational skills