Facilities Specialist

📋 Description

• Maintain organized records of policies and docs in the Facilities database.
• Coordinate communication with clients, contractors, vendors, and internal teams.
• Plan and coordinate vendor services and equipment repairs.
• Monitor work orders and provide updates to stakeholders.
• Follow up with clients to ensure service satisfaction.
• Support vendor management: quotes, work orders, proposals, and invoices.

🎯 Requirements

• Administrative/office coordination experience; facilities background a plus.
• Strong written and verbal communication with multiple stakeholders.
• Proficient in Microsoft Office and Google Workspace (Excel/Outlook/Docs).
• Detail-oriented, organized, able to prioritize multiple projects.
• 5+ years in varied building project coordination/management roles.
• Excellent time management and customer service skills.

🎁 Benefits

• Competitive salary and 401k with employer match.
• Discretionary paid time off.
• Paid parental leave for all.
• Medical, Dental, Vision plans.
• Fitness Programs and Emotional & Mental Wellness support.
• Learning & Development programs.