Member of the Operations Staff, Executive Operations

📋 Description

• Own day-to-day operations of Union Square HQ: supplies, building liaison, vendor coordination, and facility issue response
• Establish and document office procedures and SOPs; manage files in Google Drive and Notion
• Handle administrative logistics, host visitors, and oversee off-site planning end to end
• Plan and execute company events, including AI and biology evenings and founder dinners
• Lead swag and brand/culture projects from design to delivery
• Support onboarding as the team grows, ensuring a seamless first week for new hires

🎯 Requirements

• At least 4 years of experience in operations, office management, executive/personal assistant, or related roles; startup experience preferred
• Energized by blending business and personal support; PA-to-operations path encouraged
• Approach operations as ownership: anticipate needs, build systems, treat the office as a product
• Service mindset with attention to small details; proactive and self-driven
• Exceptional written and verbal English; able to draft and polish professional communications
• Highly organized with strong follow-through; adaptable to changing plans

🎁 Benefits

• Encourage new ideas, creativity and contrarian thinking
• Growth-focused feedback and mentorship from leadership
• Own day-to-day management and hit milestones
• Equity in a growing, well-funded startup
• Excellent medical, dental, and vision coverage
• Culture of ownership, excellence, practicality, honesty, and fun